The Directorate services consists of Human Resource Division, Information Communication and Technology Division, Finance Division, RNR Statistics Division and Legal services. The directorate services is headed by Director.
Vision of Directorate Service
Ensure effective and efficient support services in achieving Renewable Natural Resources Goals
Mission of Directorate Service
- To provide efficient financial management and procurement services to RNR sector;
- To provide strategic human resource management and facilitate efficient administrative services to RNR sector;
- To strengthen RNR sector legislation through quality review and efficient legal services; and
- To provide a networked information and communication system to facilitate timely access to information for RNR sector.
Mandates of Directorate Service
The mandates of Directorate of services are as follows;
- Ensure effective delivery of common support services through financial services, human resource management, legal services and information and communication technology services.
- Streamline the services availed by the Departments and Agencies
- Manage and support procurement services for the Departments and agencies
- Design and publish print materials to promote RNR-activities
- Coordinate implementation of Organizational integrity plan
- Strengthen the RNR legislation
- Enhance Information and Communication Technology services
Mandates of Divisions
- Oversee the Financial Management of the Ministry.
- Coordinate and conduct Finance Committee Meetings.
- Coordinate ministry’s annual resource allocation amongst the Departments.
- Coordinate annual budget proposal, review and recommendation to MoF.
- Liaise with GNHC and MoF and facilitate the incorporation of additional donor funds.
- Facilitate judicious spending of funds by Departments.
- Conduct quarterly and midyear budget review of the Departments.
- Conduct site visits to verify the progress of construction works and assess fund requirement.
- Render procurement and tendering services to the Departments.
- Follow up pending audit issues with Departments and Royal Audit Authority.
- Provide budgeting and accounting services to the Departments.
- Render legal advice and opinions on the matters of law and such other issues as referred by the Departments/ Agencies/ Secretary and Minister.
- Drafting of Bills/Rules/Guidelines/Manuals/frameworks or any legislation.
- Draft or review MoUs / Agreements/LoIs.
- Review any disciplinary cases referred by the HRC/ Secretary/ Director.
- Carry out any litigation of civil cases representing Ministry.
- Carry out arbitration representing Ministry/ Departments/Agencies.
- Conduct investigation on the matters referred by ACC, OGZ and RCSC on the instructions of the Secretary/Director.
- Serve as a Committee member to HRC and RNR-GNHC.
- Initiate and conduct trainings for the enforcement and regulatory authorities on the procedures of laws.
- Carry out gender mainstreaming activities and coordinate with relevant agencies.
- Coordinate with relevant Departments to carry out the stakeholder consultation for any legislation.
- Compilation of crop compensation and damages report.
Human Resources Division
- Implement HR initiatives in the areas of recruitment, organizational development, professional development, performance and change management in alignment with organizational strategy.
- Recommend appropriate Human Resource and Employment policies in relation to national economic policies, particularly fiscal and monetary policies, Sectoral development plans, education policies, salary/wage and incentive policies and technological policies;
- Assess skilled human Resource needs of the organization within a specified time frame and recommend appropriate programs and policies on the following:
- Manpower planning models, systems and procedures
- Job analysis, selection procedures, appointment policies, procedures and career planning;
- Training and development programs;
- Post creation and staff strength.
- Maintain an up to date information on staff welfare and provide them for resource planning & decision making in HR Development and employment;
- Coordinate for recruitment and selection of candidates for employment and pre-service training.
- Monitor the performance and effectiveness of the existing staff and initiate activities for its continuous improvement.
- Coordinate and promote the management of staff relations, peer to peer as well as upwards and down the management hierarchy.
- Advise management on all HR matters.
- Provide coach, mentor and appraise direct reports within the HR Division.
Information and Communication Technology Division
In 1992, the Information and Publications Unit (IPU) was established in the Ministry of Agriculture and Forests to support village-level activities where the need for information is great. Its role was to support extension and farmer training by producing information materials as well as to publish the Agriculture Newsletter (now RNR Newsletter). In 1993, it was renamed to Farmer Extension Communications Support Unit (FECSU) and later it was reorganized to what is now known as RNR Information and Communication Services (ICS) in early 2000. Now, it is being changed to Information and Communication Technology Division. The mandates of ICTD are:
- Enable effective and efficient RNR ICT, communications and media service delivery.
- Plan, design, coordinate and develop RNR ICT systems and applications
- Plan, design, coordinate and develop RNR ICT infrastructure
- Serve as RNR information portal of the Ministry.
- Design, develop and produce/publish Information, Education and Communication (IEC) materials to promote RNR programs & activities.
- Liaise with external media agencies for RNR related information sharing.
- Provide media coverage during RNR events (news/photo/video).
- Develop and Produce Audio Visual programs to create awareness on RNR activities.
Internal Audit Service
The Internal Audit Service (IAS) was established by the Royal Government of Bhutan as part of its efforts to further enhance good governance, transparency, accountability, efficiency and effectiveness of government operations, and the internal control framework of government entities that directly receive and manage budget allocations.
The Internal Audit Services is established in all Ministries, Dzongkhags, and the four Thromdes. The Ministry of Finance administers and issues guidelines to the Internal Audit Services as mandated under section 23(O) of the Public Finance Act, 2007. As part of its mandate under the Public Finance Act, 2007, the Internal Audit Charter was launched on 4th December 2014. The Charter provides the organizational framework for the provision of internal audit services and prescribes policies, standards, and responsibilities for the efficient and effective functioning of the IAS in the RGoB.
To ensure that the internal audit services are provided in a professional manner and in In accordance with best international practices, the Ministry of Finance adopted the International Professional Practices Framework (IPPF), issued by the Institute of Internal Auditors to regulate the work of the IAS. The IPPF was further customized to the RGoB’s needs and the Bhutan Government Internal Auditing Standard (BGIAS) was developed.
Definition of Internal Auditing
The Institute of Internal Audit (IIA), USA has defined Internal Audit as:
“Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organization’s operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes.”
Based on the above IIA definition, the RGoB has accordingly defined the purpose of the Internal Audit as:
“The Internal Audit Units conduct audits and reviews, using a systematic and disciplined approach, to provide the respective Chief Executives of Ministries, Dzongkhags and other budgetary bodies with:
- Independent and objective assurance on the efficiency and effectiveness of their respective entities’ governance, risk management, control, and accountability processes.
- Proposals and recommendations for improving the efficiency and effectiveness of the Entity’s operations, achieving organizational objectives, and proper stewardship of resources.
Organizational Structure of Internal Audit Services
The Internal Audit Unit is responsible for providing internal audit services in accordance with the Internal Audit Charter and in compliance with the Code of Ethics for Internal Auditors, Standards for Internal Auditing, and other guidelines issued by the Ministry of Finance. The Internal Auditors reports directly to and is functionally responsible to the head of the entity (Secretary) where the Internal Audit Unit is established.
The Internal Audit shall extend its services to cover all aspects of an agency’s operations and shall determine whether the agency’s network of risk management, control, and governance processes, as designed and represented by management, is adequate and functioning in a manner to ensure that;
- Plans, programs, and activities are in alignment with the set vision, mission, and objectives of the organization;
- Significant risks including the potential occurrence of fraud are appropriately identified and managed effectively;
- Processes and procedures for decision-making are clear, transparent, accountable, responsive, equitable, inclusive, effective, efficient, and participatory;
- Internal control mechanisms as deemed appropriate are adequately put in place to ensure resources are acquired economically, used efficiently, and adequately protected;
- Relevant laws, rules, agreements, and standards are properly complied with and adhered to while implementing plans, programs, and activities;
- Employee’s actions comply with policies, standards, procedures, and applicable laws and regulations;
- Significant accounting, managerial, and operating information is accurate, reliable, and timely;
- Quality and continuous improvement are fostered in the Organization’s control process;
- Significant legislative or regulatory issues impacting the organization are recognized and addressed properly.
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