Vacancy re-announcement at Bhutan for Life Project Coordination Unit Office

The Office of the Project Coordination Unit of the Bhutan for Life Project of the Department of Forests and Park Services based in the Nature Conservation Division at Taba, would like to invite applications for the following posts:

S/No.Position TitleQualification requiredExperience required
1Project OfficerMasters Degree in Environment Management/Business/ Public Administration/.Minimum 5 years (additional years of experience will be preferred)
2Monitoring and Evaluation OfficerBachelors of Science with majors in Natural Resource Mgt /Environment. Mgt or Bachelors Degree in Public/Business in AdministrationMinimum 5 years in project monitoring and evaluation.  (additional years of experience will be preferred)

 

Interested applicants may submit their CV and application along with relevant academic transcripts, certificates and other experience documents to the Chief HR Officer, Human Resource Division by June 28, 2019. The selection will be done based on the primary criteria (qualification and relevant experience) mentioned above.

Only the shortlisted applicants will be contacted for the interview

 About BFL-Project Coordination Unit Office, Nature Conservation Division, Taba

The BFL-Project Coordination Unit Office is the main project office of the Bhutan for Life Project and serves as an interlocutor between the BFL Fund Secretariat and project implementers (Nature Conservation Division, Parks and Biological Corridors managing entities and other implementing entities).
The BFL-PCU is mandated to coordinate, monitor and evaluate quality and timely implementation of the project activities funded by BFL Fund and ensure that deliverables are submitted on time and reported to the BFL Fund Secretariat.

The PCU Office will be headed by a Project Director served by Chief of Nature Conservation Division and supported by a small and efficient team of one Project Coordination Officer and one M&E Officer hired on contract by the project besides the regular staff of NCD designated for coordinating project activities.

POSITION I – BFL Project Coordination Officer

Roles and Responsibilities:

Not limiting to the following and subject to change over time, the responsibilities of the Project Coordination Officer are:

  1. Maintain and monitor project plans, project schedules, work plans, budgets and expenditures.
  2. Organize, attend and participate in stakeholder meetings.
  3. Document and follow up on important actions and decisions from meetings.
  4. Determine and propose project activity changes that are critical for achieving the conservation milestones.
  5. Provide administrative support as and when needed to project director.
  6. Develop project implementing strategies.
  7. Ensuring projects adhere to the BFL disbursement schedules and all documentation is maintained appropriately for each activity.
  8. In consultation with the BFL Project Director, assess project related risks and issues and provide solutions where applicable.
  9. Wherever necessary, in close coordination with the Project Director and M&E officer, make field visits for monitoring of project activities.
  10. Ensure stakeholder views are managed towards the best solution.
  11. Create a project management calendar for fulfilling each conservation milestones
  12. Ensure and support the preparation of all documents and reports on the delivery of the Project for all the implementing agencies such as financial reports, progress reports, procurement plan, bidding documents as per the requirement of the Project;
  13. Assist and ensure timely procurement of consultants, works and equipment under the Project;
  14. Maintain inventories of equipment procured through the project and prepare annual inventory report
  15. Coordinate and follow up on Project Steering Committee meeting to review the progress of the Project’s implementation as well as to identify and agree on key actions required during the next phase of implementation;
  16. Coordinate training/meetings/workshops with the implementing partners and the stakeholders other than the PSC meetings;
  17. Record minutes during project related meetings and communicate to all project team members.
  18. Prepare write ups / materials on the project and update the same on the DDM website as required;
  19. Documentation of the project and publication of reports.

Selection Criteria:

Qualification, Work Experience and Requisite Skills

Primary Criteria:

  1. A Master’s degree in Business / Public Administration / Environmental Management.
  2. A minimum of five years of relevant work experience preferably with experiences in supervision of professional staff and as project manager (preferably conservation related projects).

Secondary Criteria:

  1. Possess good language skills in English (writing, speaking and reading) and in Dzongkha (speaking and reading).
  2. Experience in handling or have been trained in adaptive program management and Experience in the position of partnership management and demonstrated commendable interpersonal skills.
  3. Possess good knowledge in designing annual work plans and financial budgeting with experience in project designs, proposals and budgeting.
  4. Understanding of biodiversity conservation, climate change adaptation, and sustainable livelihoods and associated issues.
  5. Have experience in management of projects costing not less than Nu.1million.

 Remuneration package:

Salary Nu. 70,000/month (consolidated pay)

Travel and DSA : Eligible as per prevailing RGoB rules.

 POSITION II – Monitoring and Evaluation Officer

Roles and Responsibilities

Not limiting to the following and subject to change over time, the responsibilities of the M&E Officer are:

  1. Develop annual M&E plan in line with the BFL M&E Framework with close consultation with BFL Project Director
  2. Monitor project progress and participate in the production of progress reports ensuring that they meet the necessary reporting requirements and standards set by BFL Fund Secretariat.
  3. Oversee and ensure the implementation of the BFL M&E framework.
  4. Align BFL M&E requirements with those of RGoB systems, and ensure that both RGoB and BFL M&E requirements are effectively coordinated and addressed;
  5. Ensure that a periodic Monitoring and Evaluation of BFL conservation milestones are carried out and reported.
  6. Wherever required, coordinate with consultants and closely observe the impact assessment works to ensure quality of findings;
  7. Oversee and guide designing of surveys/assessments commissioned for monitoring and evaluating BFL activities.
  8. Conduct evaluation studies for some BFL activities in order to assess the progress of conservation milestones
  9. Facilitate annual reviews of the conservation milestones and produce analytical reports from these annual reviews;
  10. Liaise with stakeholders through the BFL Project Director and other responsible parties for implementation of BFL activities in matters related to M&E and knowledge resources management;
  11. Facilitate knowledge generation by supporting the documentation of emerging good practices and lessons learnt;
  12. Visit project sites as and when required to appraise project progress on the ground and validate written progress reports;
  13. Coordinate monitoring and evaluation of all activities across all project components;
  14. Facilitate information flow for publication on BFL and other relevant websites for BFL publicity.
  15. Facilitate learning and sharing of knowledge and experiences relevant to the project;
  16. Maintain records and data pertaining to the project monitoring and evaluation;
  17. Develop communication materials (brochures, press releases, slideshows and other audiovisuals, leaflets) to disseminate project activities and highlight project achievements to a wider audience;

Selection Criteria:

Qualification, Work Experience and Requisite Skills

Primary Criteria:

  1. A Bachelors Degree or PG Diploma preferably in the field of Monitoring and Evaluation of natural resource management, or environmental management with ability to analyze impacts/inter-relations of socio-economic components with biodiversity, forest and climate change issues;
  2. At least five years of relevant work experience preferably in M&E, project management setting involving multi-lateral/ international funding agency.

Secondary Criteria:

  1. Experience in project monitoring and evaluation
  2. Experience in project report writing for monitoring and evaluation
  3. Possess good knowledge of results-based management and project cycle management, particularly with regards to M&E approach and methods.
  4. Possess good knowledge of development communications approaches, methods and practices;
  5. Understanding of biodiversity conservation, climate change adaptation, and sustainable livelihoods and associated issues;
  6. Demonstrates good inter-personal skills
  7. Proficiency in computer application, and strong professional working capacity to use information and communications technology, specifically including website design and desk top publishing software.

Salary: Nu. 60,000/month (consolidated pay)

Travel and DSA : Eligible as per prevailing RGoB rules.

  1. Supervision and Service Contract:
  • The BFL Project Coordination Officer M&E Officer will be under the direct supervision of the Project Director, BFL-Project Coordination Unit based in the Nature Conservation Division Office, Taba.
  • The BFL Project Coordination Officer and M&E Officer shall be appointed for an initial term of 3 years with possible extension based on the performance and delivery of the required outputs.

-NCD

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