Quotation for Vehicle Hire

Sealed tenders are invited for hire of one Toyota Hilux for the National Mushroom Centre, Semtokha, for the total duration of three months. The tender shall be submitted along with earnest money of Nu.10,000.00(Ten thousand only), in form of Demand draft or Cash warrant in favor of Dy.Chief Procurement Officer, Procurement Section, MoAF, Thimphu.Tender for which earnest money is not provided shall be rejected. Earnest money shall be returned on finalization and award of contract.

The successful bidder will be asked to deposit performance security of 10% of the contract value in the form of Demand Draft/Cash Warrant/Bank Guarantee in favour of Dy. Chief Procurement Officer, Procurement Section, MoAF, Thimphu and to be retained till completion of the contract period. The rate quoted shall remain unchanged for the whole Contract period.

Terms and Conditions:

The vehicle should be Toyota Hilux and should meet the following requirements:

  1. Year of manufacturer:             2004 or later.
  2. Insurance:                                Comprehensive
  3. Condition of the vehicle:        The vehicle should be in good condition.
  4. Driver:                                     Experienced driver.
  1. Vehicle required:                     1 Unit.

The rates quoted should be as follows:


1Lump sum amount per month  
2Per day/Km  
3Halt charge/day  

The cost of fuel, maintenance or any thing pertaining to the vehicle should be met by the owner. During the hiring period, should the vehicle breakdown, the owner shall provide replacement immediately, failing which, the difference in the hire charge for another vehicle will have to be borne by the owner. In the absence of the driver for any reason, the owner should provide a replacement or authorize the staff of the Centre to drive on his behalf. The vehicle should be kept within the area of the centre after office hours and while not on duty for the whole period. Since the budget allocated for hiring of the vehicle is limited the vehicle will be hired as and when required from the date of hiring till the end of June 2014.

The approximate duration for which the vehicle will be hired is three to four months from starting from 1st November 2014 and may be extended in mutual agreement. The payment will be made at the end of every month and no advance payment will be provided. The amount equivalent to 5% as TDS on the bill for hire shall be levied as per rule.

Sealed tender shall be marked TENDER FOR HIRE OF VEHICLE FOR – NMC, DoA, MoAF.

Tender should be submitted on 21.10.2014 at 10 AM and will be opened on same day at 11 AM.



Dy. Chief Procurement Officer

Procurement Section, AFD, MoAF

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