This is for information to all civil servants under Ministry of Agriculture and Forests that the promotion proposals for July 2014 (EX/ES, Meritorious, Fast Track and Broad-banded) must be submitted to the Ministry latest by 25th April, 2014. The Human Resource Division of this Ministry shall not accept the proposals after this deadline under any circumstances unless genuinely observed by the appropriate authority concerned.
A civil servant with minimum of 2-year diploma qualification, entered in Position Level, S2/S1 in the Civil Service shall be eligible to progress to the highest level of position P3 in the Diploma Career track as notified earlier.
All proposals should be routed through offices concerned and submission by individuals directly to the Human Resource Division without recommendation from the office shall not be entertained.
A duly filled in promotion forms, in all respects including EID, training details, Extra Ordinary Leave/Secondment, last date of promotion, etc. must be submitted along with performance evaluation forms and, Audit and Security Clearance certificates with validity as on 1st July, 2014. Performance Evaluation Forms should be submitted as per Annexure shown below.
The meritorious/out-of-turn promotion proposals if any must be well scrutinized and screened by the concerned departments/non-departmental agencies prior to submitting to HRD. The office concerned shall provide concrete justifications for recommended ones for HRC’s review and further recommendations to RCSC. The forms must be submitted in the “Supplementary Meritorious Promotion Forms” along with documents mentioned above.
Performance Evaluation Reports Form for July, 2014 Promotion is as follows:
Note 1: Summative Form for one year is a combination of two work planning forms for that year
Note 2: All forms such as Work Planning Form, Identification of core competencies form and summative form is downloadable from the RCSC website www.rcsc.gov.bt
Identification of Core Competencies from 1/7/2010 to 30/6/2011
1/7/2010 – 31/12/2010 six months (Work Planning & Review Form)
1/1/2011 – 30/6/2011) six months (Work Planning & Review Form)
Summative Performance Review Form for one year from 1/7/2010 to 30/6/2011-> Combination
Identification of Core Competencies from 1/7/2011 to 30/6/2012
1/7/2011 – 31/12/2011 six months (Work Planning & Review Form)
1/1/2012 – 30/6/2012) six months (Work Planning & Review Form)
Summative Performance Review Form for one year from 1/7/2011 to 30/6/2012->Combination
Identification of Core Competencies form 1/7/2012 to 30/6/2013
1/7/2012 – 30/6//2013 (Work Planning & Review Form)
Summative Performance Review Form for one year from 1/7/2012 to 30/6/2013->Combination
For Operational Category Personnels (Drivers/Telephone Operators/Dispatchers, etc), they are required to submit separate form for Operational Category, Annexure 12/6. It can be downloaded from RCSC website www.rcsc.gov.bt or from BCSR 2012, Chapter 12: Performance Management System.
2012-2013 form if submitted already is not required to submit this time.
Promotion Documents Arrangements shall be as follows:
1. Promotion Form (BCSR 2012) downloadable at www.rcsc.gov.bt (please fill in all details correctly as
it has implication in future)
2. Approved status report Security Clearance (valid as on 1st July, 2014)
3. Audit Clearance (valid as on 1st July, 2014)
4. Evaluation Report for 2010-2011
5. Evaluation Report for 2011-2012
6. Evaluation Report for 2012-2013
CHAPTER 12: PERFORMANCE MANAGEMENT SYSTEM
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