Terms and Condition for hire of Vehicle: Sealed tenders are invited for hire of one Toyota Hilux for Phuntshothang Agriculture Rehabilitation Project (PARP) for a duration of four months. The vehicle will be used mainly to commute between the project site at Mindrupling, Phuntshothang gewog under Samdrupchholing Dungkhag (Bangtar), Paro and Thimphu.
The tender shall be submitted along with an earnest money of Nu. 10,000.00 (ten thousand only), in the form of Demand draft or Cash warrant in favour of Dy. Chief Procurement Officer, AFD, MoAF, Thimphu. Tenders not accompanied by earnest money shall be rejected. Earnest money of unsuccessful bids shall be returned on finalisation of tender and awarding the contract. The earnest money of the successful bidder will be retained as security deposit till completion of the contract period. The rate quoted shall remain unchanged for the whole period.
The vehicle should be Toyota Tiger Hilux and should meet the following requirements:
- Year of manufacture: 2001 or later
Insurance: Comprehensive. In case of third party insurance, all mishaps will be fully at owner’s risk.
Condition of the vehicle:
The vehicle should be in good condition, should be fitted with radial tyres of 16” rim size or of equivalent size with rough treads, new front and spare, new rear tyres or at least newly resoled ones. The tubes should be new. The rim size should be 16” to give a minimum ground clearance of 222 mm to enable it to ply along rough roads.
- Driver: Experienced driver or as per the condition mentioned
- Vehicle required: 1 unit
The rates quoted should be as follows:
The vehicle will be inspected for fitness, valid documents and as per the specified requirements. The cost of fuel, maintenance or anything pertaining to the vehicle should be met by the owner. During the hiring period, should the vehicle breakdown, the owner shall provide replacement immediately, failing which, the difference in the hire charge for another vehicle will have to be borne by the owner.
In the absence of the driver for any reason, the owner should provide a replacement or authorize the staff of the Centre to drive on his behalf. The vehicle should be kept within the area of the centre after office hours and while not on duty for the whole period.
The vehicle will be hired full time till end of June 2014 with the possibility of extending if required on mutual agreement.
The vehicle should be comprehensively insured for security against accident, otherwise the loss in any form will be at the risk of the owner.
Sealed tender shall be marked TENDER FOR HIRE OF VEHICLE FOR- MoAF. Tender should be submitted on or before 15April 2014 10 AM and will be opened on the same day at 10.30 AM.
– Dy. Chief Procurement Officer
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