Invitation of bids for Hiring Vehicle

Ugyen Wangchuck Institute for Conservation and Environment, Department of Forests and Parks Services, Ministry of Agriculture and Forests would like to invite bids from interested Vehicle owners for hiring a coaster Bus (22 seater) for duration of one month (April).

Interested vehicle owners can kindly submit your documents as per the given format to the Administrative Officer on or before 12:00pm on March 25, 2016. The bid will be opened on the same day and the successful bidder should reach the vehicle at the Institute on April 2, 2016.

Format for Vehicle Hiring

Type of VehicleVehicle Model No.Registration No.Rate per KM (Nu.)Halt Charge/ Day (Nu.)*Remarks (if any)

* During the tour when there is no long distance travelling and the vehicle is used for local services, a halt charge will be paid instead of payment per KM.

Terms and Conditions

  1. Bid should be submitted in one sealed envelope in the given format.
  2. The vehicle should be in excellent condition to avoid breakdown and unnecessary delay of works
  3. The bidders should have Driver for the vehicle with valid driving licence;
  4. The entrusted bidder should bear full cost of vehicle maintenance in case of any breakdown. If it is a major breakdown then the owner should arrange another vehicle as substitution within 24 hours of the breakdown;
  5. The officer In-charge using the vehicle would decide if arrangement of substitute vehicle is required during any major breakdown;
  6. The contract shall be awarded based on the quoted rate and model of the vehicle;
  7. The quoted rates should be inclusive of Driver’s payment and fuelling cost;
  8. Halt charge will be paid if the travelled distance per day is less than 100 KM;
  9. The driver should strictly adhere to the road safety laws while driving and any official travelling in the vehicle have a right to remind/object if the drive fails to follow the laws in vogue;
  10. A Xerox copy of the following documents should be attached with the quotation format;
      1. Valid vehicle registration certificate,
      2. Valid driving licence of the Driver who will be driving the vehicle,
      3. Valid road worthiness certificate of the vehicle,

    Submitted by:

     Signature of the bidder (above)

    Name:…………………………………………………………………..

    Contact Number (mobile):………………………………………………..

    -UWICE

     

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