The EU-TCP, Policy and Planning Division, Ministry of Agriculture & Forest invites sealed bids from interested national travel/ticketing agents having a valid license.
The Sealed quotation must be submitted in hard copy on or before 13/01/2020 by 11:00 AM and will be opened on the same day at 11:30 AM (BST) in presence of the interested bidders or their representative in the chamber of the Imprest Administrator, MoAF. The preference shall be given to the bidder offering the cheapest and the most direct route with confirmed booking on the specified date of travel.
The detail is as follow
For further information, contact (PPD EU -TCP) at 323749/17670404
TERMS AND CONDITIONS:
- All bids must be submitted in a sealed envelope marked as “Quotation for Air Ticket” to the Imprest Administrator, EU-TCP, MoAF, Thimphu latest by 13/01/2020 at 11:00 A.M on or before and will be opened at 11:30 hrs. AM on the same day.
- The rate should be quoted as per the sector specified and will be selected for the most economical route.
- Airline and seats must be confirmed while submitting the quotation and submit confirmed itineraries.
- The validation of fares and availability of seats should be as per the details mentioned above.
- The successful bidder should submit the photocopy of every air ticket along with their invoices for payment.
- Unconditional quotations like an increase of fares or changes of airlines at the time of travel are not accepted.
- Tender documents should contain copies of: (a) Valid trade license issued by Ministry of Economic Affairs, and (b) tax clearance certificate.
- Tenders should be accompanied with a lump sum amount of Nu. 20,000/- (Twenty Thousand only as earnest money deposit (EMD) in the form of draft/cash warrant issued in favor of the Imprest Administrator, EU-TCP, MoAF, Thimphu.
- The earnest money of Nu.20,000(Twenty Thousand) only, of the lowest evaluated bidder shall be retained with the ministry as performance security deposit and will be returned only after the delivery of the air tickets mentioned in the supply order for the above sector.
- In case the lowest bidder withdraws his/her bid then the second lowest bidder shall be asked to purchase and issue ticket(s) and the difference amount shall be borne by the lowest bidder.
- Quotation without EMD and without sealed envelope will be rejected.
- The purchaser reserves every right to reject the bids if it is found not responsive to our terms and conditions, and the decision of tender committee will be final.
- The sealed quotation should be addressed to Imprest Administrator, EU-TCP.
- Each group should produce a separate bill.
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